BUDGETING YOUR TIME
Based on an average group size of 150 people, when planning a 4-day program, below is an estimate of the hours you will spend putting your program together:

Agenda Design & Updating	10 hours
Banquet Event Order (BEO) Review	2 hours
Budget Design & Updating	8 hours
Contract Negotiation, Review & Revisions	5 hours
Final Accounting Reconciliation	10 hours
Final Document Mailing (sorting, stuffing, etc.)	16 hours
Ground Transfers/Tour Operator Communications	11 hours
Hotel Communications	22 hours
Logo Design	6 hours
Menu Selection	4 hours
On-Site Staffing (2 staff for 5 days, 6a-10p)	160 hours
Phone Calls/Questions from Attendees	20 hours (or unlimited!!)
Preparation of Group Resume	5 hours
Registration Form Design	4 hours
Registration/Data Entry/Document & Ticket Processing (based on 1 hour per attendee)	150 hours
Research & Site Selection	15 hours
Review of Arrival/Departure Manifests	5 hours
Special Event, Decor/Entertainment Coordination	18 hours
Writing/Editing Promo Materials (depending on requirements)	15 hours
TOTAL:	486 hours
486 hours @ 40 hours/week =	12.15 weeks

That's over 3 full months of your time.

Working within your budgetary guidelines, Corporate Destination Services of Arizona manages your events leaving you to manage your business.

AIR TRAVEL TIPS

• The Transportation Security Administration is advising that all lighters are prohibited past security checkpoints and onboard aircraft. As always, all lighters are banned from checked luggage.
• Please use the curbside for active loading and unloading only. Airport safety regulations prohibit vehicles waiting at the curb. Give arriving passengers time to exit the aircraft, walk to baggage claim and pick up their bags before expecting them at the curb. Use the new Stage & Go lot while waiting to avoid circling the airport.
• Film should be packed in carry-on baggage only as new security equipment may harm film in checked baggage.
• Leave gifts unwrapped until you reach your destination.
• Beverages in glass, metal or ceramic containers must be sealed and go through the x-ray unit.
• Check directly with your airline for flight schedules and recommended arrival times.
• Remember only ticketed passengers will be allowed past the security checkpoints. If you are accompanying children or persons with disabilities please contact your airline. You must have a boarding pass before going through the checkpoint. Some airlines allow you to print a boarding pass from their web site.
• If you have a medical condition that requires you to use or carry a needle or syringe in your carry on baggage you must also have the medication with its pharmaceutical label. If you have a medical implant that is likely to set off the metal detector, it is helpful to bring evidence verifying your medical condition.
• Only one carry-on bag plus a personal item (such as a purse or briefcase) is allowed. Try to limit the amount of metal in your clothes and in your pockets.
• Laptops and other electronic equipment must be removed from their carrying cases before going through the x-ray machine.
• Control all bags. Never leave bags unattended or carry anything onboard an aircraft for a stranger. Report any unattended packages or baggage to airport personnel.
• Random searches of passengers and baggage are in effect at the checkpoints and boarding gates. Baggage may be tested for traces of explosives.
• Place any knives or sharp objects in your checked baggage only. These items will not be allowed past the checkpoint. Passengers may mail small items home from the information counter if necessary.
• Carry a government-issued photo ID.
• If you have a question or need directions, the airport staff, the Navigator Volunteers wearing purple, or representatives at the information booths are always ready to help.

For more information about having CDSA on your team, please contact our offices:
sales@corpdestination.com or 602-482-1788.

Our Strengths:
Destination Management • Event Planning • Incentive Travel • Meeting Planning
On-Line Registration • Site Selection • Special Events • Teambuilding

© copyright 1994-2007 Corporate Destination Services of Arizona, Inc. All Rights Reserved.